Privacy Policy
Welcome to Klox. We take your privacy and personal data protection very seriously. This policy explains how we collect, use, and protect your information when you use our application and platform.
1. Information We Collect
- Personal Information: Such as name, email, and phone number during registration.
- Location Data (GPS): We collect location data only during the check-in and check-out process to ensure employees are within the designated work perimeter (Geofencing).
- Biometric Data: Such as facial recognition, which is used locally on the device to verify the employee's identity. We do not store raw face images on our servers for continuous tracking.
- Documents: Any official documents or certificates you upload via the app or web (e.g., medical certificates or ID cards) are securely stored and handled with strict confidentiality.
2. How We Use Your Information
We use your information for the following purposes:
- To provide and maintain the attendance management services.
- To verify employee identity during check-in/out to prevent fraud.
- To send administrative notifications and alerts (e.g., leave approvals or document uploads).
- To generate HR and payroll reports for your organization's management.
3. Data Protection & Sharing
We do not sell or rent your data to any third parties. Data sharing is strictly limited to your organization's top management and HR personnel, based on their assigned permissions.
We use modern encryption standards and strict security measures to protect our servers and databases from unauthorized access.
4. User Rights (Account Deletion)
Employees have the right to request a review or deletion of their data by contacting their organization's HR department directly. If an organization cancels its subscription, all associated data is permanently and securely erased.
5. Contact Us
If you have any questions about this Privacy Policy, please contact your organization's system administrator or reach out to us through our technical support channels.
Last Updated: May 2026